3.2 Presenters, producers, and production companies

Administration, planning, and policy

• Update health & safety plans and manuals to include layered immuno-inclusivity protections; reflect current knowledge on airborne and asymptomatic illness and long-term impacts; align with current technical standards and guidelines (e.g., ASHRAE 241, ASHRAE 44, CSA Z94.4)
• Include immuno-inclusivity in accessibility, equity, diversity, and inclusion policies and statements
• Train workers, supervisors, and volunteers about disability and accessibility; health & safety principles, rights, and responsibilities; possible hazards and protections
• Engage stakeholders (e.g., workers, worker representatives, joint health & safety committees) to co-plan policies; consider access riders for third-party vendors
• Consider immuno-inclusivity measures in budgets, timelines, procurement policies, programming choices, and venue selection
• Consult with multidisciplinary subject matter experts and others as needed
• Offer digital or hybrid work, programming, and residencies where possible

Auditions, interviews, and job postings

• Include immuno-inclusivity information in job and audition listings
• Proactively offer accommodations, including digital options
• Use layered health & safety measures for in-person auditions and interviews

Rehearsals, recording, and worker protections

• Co-develop community agreements on immuno-inclusivity, and/or consider access riders in contracts
• Designate a person or persons to take responsibility for health & safety plan implementation
• Apply layered health & safety protections consistently
• Provide covers/understudies for key roles when possible
• Provide health & safety training and education (including but not limited to that required by law)

Touring and travel

• Use a well-fitting respirator mask and clean air measures when possible during travel
• Consider clean air and self-isolation possibilities for travel accommodations, especially shared accommodations
• Check regional hazard levels
• Offer digital options for those unable to travel when possible

Marketing and communications

• Include immuno-inclusivity information in event details, promotional materials, and other materials and policies
• Provide a public point of contact for health, safety, and accessibility enquiries, and routes to share access needs and feedback
• Visibilize and normalize immuno-inclusivity measures (e.g., marketing imagery, social media)
• Use accurate, inclusive, health & safety positive framing (See: 4.2 Communications and training)

Performances and events

• Offer digital attendance options and masked performances where possible
• Prioritize clean air measures indoors, alongside other layered protections (See: 4.2 Cleaning the air, 2.5 Prevention principles)
• Include immuno-inclusivity expectations in audience code of conduct, signage, and announcements
• Provide health & safety supplies (e.g., masks, tests)
• Train front-of-house staff on policies and audience support
• Establish refund, exchange, or digital-attendance-only policies in cases of illness

See: 4.1 Checklists